CHAPTER III EARLY POSTAL REGULATIONS
Act XVII of 1837, the earliest enactment establishing a proper postal system in India, repealed Bombay Regulation XI of 1830 which declared all private dawks within the Bombay Presidency to be illegal. It conferred the exclusive right of carrying post for hire on the Governor-General in Council and fixed the penalty for evasion of this order at Rs.50 for each letter. The Bhangy Post was opened to the public with the condition that letters exceeding 12 tolas must be sent by bhangy wherever such a line existed. The Governor-General in Council was authorized to frame a scale of distances, according to which the rates for inland postage should be calculated and also to fix the rates for steamer and ship postage. Strict regulations were laid down compelling commanders of vessels to deliver all letters on board to the post office at each port of call, also to receive all letters handed over to them by the post office at any port. The commander of the vessel received one anna for each letter delivered or received.
We find the origin of the Dead Letter Office in Sections 25 to 27 of the Act. Unclaimed letters after lying for three months at any post office were to be sent to the General Post Office of the Presidency, and at intervals, not exceeding three months, lists of such unclaimed letters and packets were to be published in the Official Gazette, When letters and packets lay unclaimed for a period of eighteen months at the General Post Office, the Postmaster-General was authorized to open them and pay any valuable property found therein into the Government Treasury for the benefit of the party having a right to it. After a further period of twelve months unclaimed letters were to be destroyed.
The Governor-General in Council had the power to grant to any person the privilege of sending and receiving all letters and packets by letter post free of postage, and of sending and receiving letters and packets by bhangy on the public service free of postage. This privilege was granted to the following persons:—
His Majesty's Principal Secretaries of State.
The President and Secretaries of the Board of Control.
The Chairman, Deputy Chairman and Directors of the East India Company.
The Secretary, Deputy Secretary and Assistant Secretary at the East India House.
The Governor-General.
The Governors of Bengal, Madras and Bombay.
The Governor of Ceylon.
The Lieutenant-Governor of the North-West Provinces.
The Chief Justices of Bengal, Madras and Bombay.
The Bishops of Calcutta, Madras and Bombay.
The Members of the Supreme Council.
The Members of Council of Madras and Bombay.
The Puisne Judges of the Supreme Courts of Bengal, Madras and Bombay.
The Recorder of Prince of Wales' Island, Singapore and Malacca.
The Commander-in-Chief of His Majesty's Naval Forces.
The Commander-in-Chief of the Army in India.
The Commander-in-Chief of the Army at Madras and Bombay.
Postage was charged for letters according to the following schedules:—
Distance
Postage for a letter not
in miles.
exceeding 1 tola.
20
1
anna.
50
2
annas.
100
3
"
150
4
"
200
5
"
250
6
"
300
7
"
400
8
"
500
9
"
600
10
"
700
11
"
800
12
"
900
13
"
1000
14
"
1200
15
"
1400
1
rupee.
Single postage to be added for each additional tola or part thereof.
Special rates for distance were also fixed for:
(1) Law papers, Accounts and Vouchers attested as such, with the full signature of the sender.
(2) Newspapers, Pamphlets and other printed or engrossed papers, packed in short covers open at each end, imported matter being charged at a cheaper rate than matter printed in India.
Parcels were limited to 600 tolas (15 lbs.) in weight, and the rate was 6 annas for 50 tolas (20 oz.) for 50 miles, then 3 annas for every additional 50 tolas or part thereof for every 50 miles up to 300 miles, after which 3 annas was charged for each 50 tolas for every additional 100 miles up to 1000 miles. For 1200 miles the rate was Rs.2 as.13 for every 50 tolas, and for 1400 miles and upwards Rs.3.
By Act XX of 1838 the weight of letters and packets which could be carried by a road on which there was no bhangy post was raised from 12 to 30 tolas, and the postmaster was allowed to use his discretion in forwarding packets exceeding 30 tolas. It was also enacted that "all fines incurred under Post Office Acts shall be demanded by notice from Postmasters-General or from any Postmaster, and if not paid shall be levied together with costs on goods and chattels. If no goods are forthcoming the offender may be committed to prison for twenty-two calendar months unless the fines, etc., are sooner paid." Postmasters were authorized to detain any letter in respect of which any party was liable to a fine.
Act XVII of 1839 empowered the Governor-General in Council to alter postage duties as fixed by Sections 6 and 14 of the Act, but not to increase them.
The fact that postage rates were fixed with respect to distances in 1837 is not a matter for surprise when the state of Indian roads at the time is considered. In 1833, Shore, in his Notes on Indian Affairs, describes the main road between Calcutta and Benares as no better than a cart-track, and says that the only road worthy of the name in India is that between Calcutta and Barrackpore. Nor was it until 1854, with the abolition of the old Military Boards and the establishment of the Public Works Department, that the art of road-making began to improve. It will thus be understood that in 1837 the maintenance of postal lines was a real difficulty. All mail matter had to be conveyed by runners, and a slight extra weight entailed a considerable extra cost. With the introduction of railways in 1852 and good metalled roads, upon which light wheeled carriages could be used for the conveyance of mails and passengers over long distances, a complete change in postal administration was effected, and it was no longer necessary to vary the rates for letters according to distance.
With all the advance made in postal legislation and the regulation of rates there was not yet any Controlling Head. The Post Office was managed by Postmasters-General who were also postmasters in the Presidency Towns, while Collectors of Districts had charge of post offices upcountry. Receipts were still granted for every article received for despatch, and in the Bombay Presidency the addresses of all articles were entered in lists known as puttees; these were given to the postmen who brought back the addressees' signatures on them. The addresses upon all articles passing in transit through the Post Office were also recorded; bags were not used, only packets of paper or cloth.
The English Mail at this time was received once a month and, since not more than 200 lbs. weight of mails could be conveyed along the Bombay-Calcutta line in one day, a week was often required for its disposal. Originally the opium merchants had their own lines, and on these being stopped they used to send private expresses by the Government dawk, which was a great source of revenue to the Post Office.
Act XVII of 1854 marks the commencement of the organization of the Indian Post Office upon its present footing. According to its provisions the whole department was placed under the control of a Director-General; the office of Postmaster-General was separated from that of Presidency Postmaster; Postmasters-General were appointed for the direct administration and supervision of the postal services in the larger provinces and Deputy Postmasters-General, at first designated Chief Inspectors, were appointed to the less important provinces and the principal Political Agencies. Postage stamps were first introduced in 1854 and rates were fixed for the conveyance of letters irrespective of distance.[5]
In this Act the postal monopoly of the East India Company was again laid down, and the three exceptions to that monopoly were legalized, namely (1) letters sent by a private friend to be delivered on his way or journey to a person, without any hire or reward for such service; (2) letters solely concerning the affairs of the sender or receiver thereof sent by a messenger on purpose; (3) letters solely concerning goods or other property sent by land or sea, to be delivered with such goods or property without any hire or reward for carrying the same.
It was important to include these exceptions in the Act, as under the Post Office Act of 1837 there was nothing to prevent a man who sent a letter to his friend by messenger incurring a penalty of Rs.50, a fine to which both the messenger and recipient were equally liable.
The great advance made in 1854 was the introduction of postage stamps and the fixing of postage rates for letters irrespective of distance.
The rates were as follows:—
On every letter not exceeding ¼ tola in weight, 6 pies.
On every letter exceeding ¼ tola and not exceeding ½ tola in weight, 1 anna.
On every letter exceeding ½ tola and not exceeding 1 tola, 2 annas.
On every letter exceeding 1 tola and not exceeding 1½ tolas in weight, 3 annas.
On every letter exceeding 1½ tolas and not exceeding 2 tolas in weight, 4 annas.
And for every tola in weight above 2 tolas, 2 additional annas.
With respect to newspapers and engraved papers a distinction, similar to that laid down in the Act of 1837, was made between imported and locally produced matter. The former was charged with 2 annas for every 6 tolas or part thereof; the latter was charged at the following rates:—
Two annas for a weight not exceeding 3½ tolas.
Four annas for a weight not exceeding 6 tolas, and 2 annas for every additional 3 tolas above 6 tolas.
This difference in postage encouraged the circulation of newspapers and printed matter imported from England, but the high internal rates must have greatly hampered the postal circulation of journals printed in India.
Reduced rates, but still varying with distance, were laid down for Bhangy Post according to the following scale:—
If not Exceeding in Weight.
For Distances.
20
100
200
300
400
500
600
tolas.
tolas.
tolas.
tolas.
tolas.
tolas.
tolas.
Miles.
Rs.
a.
Rs.
a.
Rs.
a.
Rs.
a.
Rs.
a.
Rs.
a.
Rs.
a.
Not exceeding
100
0
2
0
4
0
8
0
12
1
0
1
4
1
8
Not exceeding
300
0
6
0
12
1
8
2
4
3
0
3
12
4
8
Not exceeding
600
0
12
1
8
3
0
4
8
6
0
7
8
9
0
Not exceeding
900
1
2
2
4
4
8
6
12
9
0
11
4
13
8
Not exceeding
1200
1
8
3
0
6
0
9
0
12
0
15
0
18
0
Exceeding
1200
1
14
3
12
7
8
11
4
15
0
18
12
22
8
Books, pamphlets, packets of newspapers and of printed and engraved papers were charged at the following rates by bhangy post:—
| Not exceeding 20 tolas | 1 | anna |
| Exceeding 20 tolas and not exceeding | ||
| 40 tolas | 2 | annas |
| For every 20 tolas above 40 tolas | 1 | anna |
| provided that the total weight must | ||
| not exceed 120 tolas. |
The postage on bhangy parcels was calculated by the most elaborate Polymetrical Tables which were supplied to all post offices in English and Vernacular. Many a grievous complaint was laid by members of the public against the strange methods employed by the Post Office in calculating the distance between two places. The sender of a parcel naturally considered that he should pay for the shortest distance between the place of despatch and the place of receipt, but not so the Post Office. It decided that the "postal route," however circuitous, was the one by which postage should be calculated.
Letters were ordinarily limited to 12 tolas in weight, but by Act XX of 1838 the weight had been raised to 30 tolas upon lines where no bhangy post existed; this limit was now raised to 40 tolas (1 lb.) and, where both a bhangy and letter post were conveyed in the same carriage, a special prohibition was made that letters or packets of newspapers of less than 12 tolas weight must not be sent by bhangy post under penalty of a fine of Rs.50 for each offence. This clause was evidently introduced on account of the charge made by the railway companies for the carriage of bhangy parcels.
The 600 tola limit for parcels was continued except in special cases which were laid down by the Governor-General in Council, but in no circumstances was the weight of any parcel to exceed 2000 tolas (50 lbs.). Ship postage was levied on parcels, when conveyed by the East India Company's post by sea, at the rate of 8 annas for each 100 tolas. When any parcel had to be conveyed by bhangy as well as by sea, this postage was levied in addition to bhangy postage. Letters and newspapers for Ceylon or any place where no postal communication was established by the East India Company were dealt with as unclaimed, unless the full postage was prepaid by means of postage stamps.
With the introduction of postage stamps we now find the first regulations for encouraging the prepayment of postal articles. In Section 20 it is laid down that, where the East India Company have a postal communication, double postage shall be charged on unstamped letters at the time of delivery, and in the case of insufficiently stamped letters double the deficiency. This rule did not apply to newspapers or other printed matter, but in order to compel the public to use the new postage stamps, post offices were forbidden to accept money in prepayment of any postal articles except parcels. Redirected letters were charged with postage at prepaid rates, and a penalty of Rs.200 was imposed for sending "any explosive or other dangerous material or substance by post."
Rules were drawn up for the use and sale of postage stamps, vendors were appointed, and heavy penalties were exacted from vendors who failed to comply with the regulations. Registration of any article was allowed upon payment of a fee of 4 annas which entitled the sender to a receipt, but, strange to say, the registration fee had to be paid in cash, stamps not being recognized in payment.
The clauses of Act XVII of 1837 regarding the obligations of commanders of vessels were renewed, and also the clauses dealing with unclaimed and refused articles. The privilege of free postage was entirely abolished, but the letters and packets sent on the public service by certain officials were still carried under frank. The postage due on such articles was charged to the several public departments concerned. This measure led to wanton extravagance in the matter of official postage, no care was taken to economize either in the number or the size of "public service" articles and various abuses of franking occurred. The list of officers authorized to frank became so large that the Post Office could not exercise any proper check, and the difficulty of accounting in connection with the postage due was enormous. The first restriction was placed on franking in 1866 when the use of service stamps was made compulsory on all letters passing outside the Presidency towns or limits of the district in which they were posted, and in 1873 all franking privileges were abolished.
In Section 48 of the Act the duty of the Post Office to abide by the Customs regulations is insisted upon. Officers in charge of post offices were bound to detain articles suspected of containing anything contraband, and they could refuse to forward any parcel or packet addressed to a foreign post, unless it was accompanied by a Customs' House Pass. A long list of penalties, most of which exist at the present day, was drawn up for offences and misdemeanours committed by postal officials. Informers were encouraged by being allowed to receive half of every fine imposed, but no proceedings could be taken against any one under this Act without an order in writing from Government, the Director-General or a Postmaster-General.
In 1854 Mr. Riddell was appointed the first Director-General of the Post Office, and he compiled the first Manual of Rules to be observed by the whole Department. At this time there were 201 head-quarter offices and 451 minor offices in India, but every office kept its own accounts separately and submitted them direct to the Audit Office which was part of the Accountant General's Office. It was not until 1861 that postal accounts were removed from the Civil auditors and handed over to an officer known as the "Compiler of Post Office Accounts" and not until 1866-7 that the distinction between Head and Branch offices was made for account purposes.
The Manual of 1854 made no proper arrangement for sorting offices, it only provided for mails being received en masse and for their distribution afterwards to peons and into the "thana" and forwarding boxes. Every post office upon a line had to make up a separate mail packet for every office in advance, and it received one from every office in rear, a most cumbersome proceeding, which was put a stop to in 1860, when long detentions were made at certain large stations upon the main routes for the purpose of sorting the mails. Paid letters were impressed with a red date-stamp to distinguish them from unpaid, which bore a black date-stamp. Letters for foreign countries were sent with steamer postage invoices (chalans) to the different Presidency towns. Prepayment of articles sent to England via Marseilles, for which Brindisi was substituted in 1870, was not possible, nor could letters for countries like the United States be prepaid.
It seems hardly credible that in 1854 one of the longest chapters of the Manual was devoted to an elaborate system of fining, under which different offices claimed fines from one another for bad work brought to light by them. The official who detected the finable offence was allowed to keep the amount of the fine subject to a deduction of 10 per cent, which was remitted to the Postmaster-General's office to cover the cost of printing Fine Statements, Bills, etc. A regular schedule of offences with the fine allotted for each was drawn up; for instance, the missending of a mail bag was assessed at Rs.3, while the missending of a parcel or packet cost 8 annas. Naturally there was great energy expended in detecting offences for which fines were imposed, and the result was an enormous amount of correspondence and bitter recrimination between offices. This vicious practice continued for many years and was not finally put a stop to until 1880.
